Circles of commitment

September 8, 2014 | By: James Whelan

COF_Diagrams_FiveCs_square
Michael Pulsford

Michael Pulsford

Mike Pulsford’s article outlines a model for thinking about the different levels of engagement of people involved in a campaign; what kinds of things people at each level can do, and what support they need to do those things; and how people can move from one level to another, aka a ‘ladder of engagement’.

It also has implications for how we think about events and capacity, and for how well a campaign can scale.

Read this if:

  • you have a campaign that relies on getting a lot of people involved and/or
  • your campaign consists of a small core team and there’s more to do than you can handle (which is the same thing, but disguised).

 Acknowledging the source of this model and its path to us… 

This model comes, via two steps, from a framework originally devised by the founder of the so-called ‘megachurches’ in the US, Rick Warren, and which he outlines in his book ‘The Purpose Driven Church’.

NIck Moraitis and Anna Rose and others adapted it for use in campaigning while they were at Make Believe, and it’s one of the things which structures the AYCC. Their document ‘Purpose-driven campaigning’ is a VERY useful 20-page summary of Warren’s book from a campaigner’s perspective.

Naomi Blackburn adapted part of that framework – the ‘circles of commitment’ model – for use in managing campaign data (e.g. in Adam Bandt’s election campaign), and Mike from 350 Melbourne got trained in it when Naomi presented at the Community Organising Fellowship run by the Change Agency.

The model divides the world of the campaign into five groups, represented by circles. The circles are concentric, which means each group is contained in the groups which are larger than it. From largest to smallest they are:


Community – the set of people the campaign is trying to reach

Crowd – the members of the Community who are in contact with the campaign

Contributors – those members of the Crowd who volunteer or donate

Committed – those Contributors who can organise others

Core – those Committed people without whom the campaign would fall apart


THE FIVE CIRCLES

1. Community

The largest circle is ‘Community’. This represents the set of all people the campaign is trying to reach, and therefore depends completely on the campaign. It could be, for example, retirees with solar panels, the staff and students at a school or university, voters in a particular electorate, or everyone in Australia.

A key campaign question is identifying which Community the campaign targets. In some campaigns this will be more-or-less predetermined; in others it’s a strategic choice.

In the case of the Melbourne group in 2014, our Community is the local government area of Moreland, which we chose for strategic reasons. (In the longer term, it’s metropolitan Melbourne.)

(Most communities are of course themselves composed of multiple smaller communities. The specific makeup of these communities is relevant to how we try to move people from one level to another, but it doesn’t change the structure of the model itself, which is about campaign engagement. The detail of community makeup is important, but better captured by tools like Community Mapping and Power Mapping.)

 2. Crowd

In our version of this model, Crowd is the Community members in contact with the campaign – those who’ve taken a flyer or signed a petition or joined our email list and so on. Those in the Crowd are more engaged with the campaign than those in the general Community, however it’s largely a passive engagement.

As the diagram implies, the Crowd is drawn from the Community. (Also, the people in the more engaged levels will be likely drawn from the Crowd.)

Key questions here are:

  • How many people are in your campaign’s Crowd?
  • How do you keep track of them?
  • How does, or can, your campaign turn a Community member into a Crowd member? (This is mostly through getting campaign material where people can receive it – stalls, talks, doorknocking, flyering etc.)

Observations:

Crowd, like all the other levels, itself contains different degrees and kinds of engagement. e.g.

  • people who sit on an email list but open no emails
  • people who open emails but don’t take online actions
  • people who open emails and take online actions
  • people who take online actions and offline actions (say writing to an MP) but still aren’t exactly ‘volunteers’

For some campaigns it might make sense to distinguish these. We haven’t gone as far as that yet.

While Crowd is passive compared to the other levels, someone in it has taken some kind of active step to join our Crowd. Many people never do that! So it makes sense to think of Crowd as people who are willing to take a step towards us, and to ask ourselves how we can help them take another.

3. Contributors / occasional volunteers

The next level of engagement is those who contribute to the campaign in any way, perhaps by donating or by volunteering.

Warren calls these people ‘Contributors’; at the moment in the Melbourne group we call them ‘occasional volunteers’. These are people who might not have the capacity or interest to come to weekly strategy meetings, but who will happily help out if:

a. The task we want them to do is clearly defined

b. It’s organised by someone else

c. We ask them, and give them enough notice

d. They’re given training and support, and

e. They can see how it’s useful

For example, an occasional volunteer might volunteer time on a stall if you say,

“350 is holding a stall at CERES market on Saturday, July 20th. It’s a great opportunity to get support for the divestment motion Council will be voting on on the 27th – can you offer two hours of your time to help collect signatures? We’ll train you in what to say, and there’ll be an experienced person doing it with you in case any questions come up which you can’t answer.”

Key questions:

  • How can your campaign help crowd members become volunteers?
  • How many people like this are involved in your campaign?
  • How do you keep track of occasional volunteers?
  • How do you differentiate them both from ordinary email list members (crowd) and from more involved volunteers?
  • What can they help with?
  • What’s in it for them? Are they helping out at a key important moment, gaining new skills, meeting new people, getting valuable experience?
  • What support will they need?

Observations:

One of the great things an occasional volunteer can help with is the kind of task involved in turning a Community member into a Crowd member – staffing stalls, getting petition signatures, handing out flyers, doorknocking, phone banking etc. They can only do this with support and training, and if the task is well-defined. That’s the job of the people in the next levels of engagement.

4. Committed / trainers

Committed volunteers are the kind of people who can, say, train occasional volunteers at a stall, and/or organise the stall itself. This level of engagement is more demanding: where an occasional volunteer can turn up for an event and expect things to be there, the committed volunteer will be thinking and doing things for the event for some time before and after.

Ideally we have ways for an occasional volunteer to become one of these people. For example, if a volunteer has helped out at three stalls and seems to enjoy it, we could ask, “Hey, you’ve been doing a great job on these last few stalls. Could you help us train the new people at the next one? We’ve got an outline you can follow, along with some training tips, and there’ll be one of us there if anything comes up.”

Key questions:

  • How many people like this are involved in your campaign?
  • How do you keep track of them?
  • What support do they need?
  • Are there easy ways for someone to move from being an occasional volunteer to a trainer or committed volunteer?

5. Core

The Core is the people who the campaign would fall apart without. Some of the people in the Core may be people who started the campaign.

Since the people in the Core know the campaign best, it is tempting for them to do everything – they know how everything fits together, after all, and they’re best-qualified to answer difficult questions.

That works well in some campaigns, and some campaigners prefer it. If resources are adequate, or the need for central control is high, or confidentiality is crucial, a small team working alone might be best. But it is a problem in a campaign which relies on scale and which relies on people power to achieve that scale (rather than, say, a big advertising budget).

Hierarchy

One way of thinking about this model would put the core at the top of a hierarchy. We think it’s better the other way around:

Occasional volunteers support community members to join the crowd

Committed volunteers support and train occasional volunteers

The core supports the committed volunteers, and has also done the strategy and structuring work to make the whole thing credible.

Events / campaign interactions

Looked at with this model, events and other campaign interactions look different. Rather than just the core members, say, running a stall, we can use a single stall to build capacity at every level of our campaign.

  1.  Through interaction with volunteers, community members join the crowd. They become part of our email list, and might volunteer to help or donate as well. (community -> crowd)
  2. Ideally we have a newish volunteer on the stall, who is learning how to do this work. They have the resources and training they need to do this. (crowd -> occasional volunteer, or volunteer growing in capacity)
  3. Ideally we have a more experienced volunteer too. They’ve trained the new volunteer, and are also there to answer questions and debrief. (committed volunteer, also growing in capacity)
  4. The organiser, who may be a committed volunteer or a core member, will also want to debrief with this committed volunteer, to find out what the stall taught us.

Key questions:

  • Did we learn useful campaign information about targets? (This should go in a community map or power map)
  • Did we realise something about campaign materials - is something unclear, or is there something we don’t have, or is something (script, approaches, visual material etc) working well?
  • Did the stall teach us something about processes?

 If a stall is just run by the core members, they get all the learning. Ideally we want to disperse learning through every level of the campaign, so everyone is growing and learning to lead.

The example above talks about stalls, but there are opportunities to use any campaign interaction to build capacity at more than one level, and that’s the main point.

  • doorknocking follows the same model as stalls, only the location is different
  • a public talk or training can be given by a more experienced campaigner and a slightly newer one (and they can each give the other feedback afterwards).

General observations

The more committed someone is, the more personal your communication with them should be. And in my limited experience: if you’re trying to get someone to move up the ladder of engagement, a spoken conversation works way better than an email.

The key idea is that we are always trying to grow leaders in the community.

This reframes the core group’s mission as training to train trainers. i.e., how do we work out how to teach new leaders to teach new volunteers how the campaign works and how they can be a part of it?

This approach involves more work and thinking-through than the approach where the core members do everything themselves. The payoff is there’s much more scope for the campaign to scale, and for individual members to avoid burnout.

In our experience so far, it’s easy to slip back into the mode of core-doing-everything, especially when things come up at short notice. It takes effort to practice always reaching out to new people and always trying to engage new volunteers.

Also, even when we try it’s not always easy to get new volunteers to help at a particular event! But we figure we’ll get better with practice.

:)

About the Author

James Whelan

James Whelan

James is founding co-director of the Change Agency and co-director of the Community Organising Fellowship.

Read More From This Author

Like this? Check out these other related resources

1600k

Cancer Council NSW Organising Model

Cancer Council NSW developed this model to engage, mobilise and organise community members to influence public policy about cancer. While the context of their model is health specific, some of the principles and processes are relevant for other social issues. You can use this model of grassroots advocacy as a starting point, and develop ideas to suit your own organisation.